The Shift Schedule Gantt View shows an overview of the tasks that are in the system, for all processes, for a given shift (e.g. Day Shift). It has three components: menu bar, left-hand side (or data grid) and right-hand side (or timeline).
The Shift Schedule Gantt View can function as a scheduling tool. It allows the tasks to have their start times and durations changed and show Issues (e.g. resource conflicts) during a shift.
Left-hand side or Data Grid
The left-hand columns are variable depending on the View. In general, the Task's description is shown in the first column.
Other fields, that were not originally placed into the view, can be selected for inclusion.
In most views, the list is a tree which can have branches opened or closed.
Searching a text in the list.
InfoOnly open branches are searched for the entered value.
A task can appear more than once in the list.
A task's position and duration can be changed by amending the values in the "Start" and "Finish" columns of the left-hand-side (if they are shown).
Right-hand side or Timeline
The right-hand shows the timeline with the available shifts and tasks (shown as bars).
The timeline might show more than one shift times for a given shift as different processes can start at different times. In this case, the earliest time shown is taken from the start time of the earliest starting shift plan and the time on the shifts is shown with white and light-grey backgrounds. The white background represents the majority of shifts that are currently on the screen.
Tasks are shown as bars, representing the time that they occupy. The bars are shown in different ways, depending upon whether or not the shift has started.
Where the shift has not started, a task is shown as a single grey bar.
InfoTasks that do not have a start time are positioned in the Gantt at the beginning of the shift. Tasks that do not have a duration are arbitrarily assigned a length of one hour.
Where the shift has started, the task's planned time is shown in grey, and its actual time is shown above it.
The start time and duration of a task can be changed. This can be done by people who have the "Scheduler" role.
Issues are things that planners might need to look at. Issues show up as red bars that indicate the times that the issue applies. Any task involved in at least one issue has the icon next to its description turned red and will be highlighted with red borders.
These issues are recognised:
- A known person (e.g. "John Smith") or piece of equipment ("Loader 1") is assigned to two or more tasks that overlap temporally. Because the resource could be required on any process in the shift (and even on different processes), these issues show up right at the top - they are not assigned to a given process.
- In any given period of time, there are insufficient resources available to service all the tasks in a process that overlap temporally. These issues only show up when the View is grouped by Process. This is because the available resources are only known at the Process level. So, for example, if the View were grouped only by tags, the tasks in a group could come from any process and it would be impossible to tell if they were short of resources.
- A task is planned to start or end some time outside of its shift.